While creating a pivot table i insert in a data model. To sort a pivot table column: Right-click on a value cell, and click Sort. If you try to sort a range of cells that are partially within a table and partially outside a table, you’ll find that the Sort and Filter options are grayed-out and unusable, even though the cells might look completely ordinary! First let’s do it in Excel. If you try to pivot off this data, the calculated field will still be grayed out. the data according to the date. Thanks in advance. The date field will be placed in the Report Filter of the Pivot Table. That could have been it. Say that you want to sort the pivot table information by product in descending order of sales to see a list that highlights the best products. If all buttons are greyed out, it certainly looks like the workbook is shared or the sheet protected. If your pivot tables use Compact layout, you see a drop-down menu on the cell with Row Labels or Column Labels. Another reason why the Sort and Filter icon is grayed out is because a part of your data is within a table and the other part is not. Archived. Enter your email address to subscribe to this blog and receive notifications of new posts by email. I have a Worksheet with a small amount of data, and when I click the Pivot Table button it automatically creates the Pivot Table in a new Worksheet. Drop the data into Excel into a table. Using the Power Pivot add-in, you can change the sort so that months appear in chronological order. The Sort and Filter icon is not affected if the Workbook is protected though. Thanks a lot. Learn how to change a Pivot Table back to the classic display of version 2003 and earlier. Select any cell within a table and go to Insert/Pivot Table. had to copy workbook to a new workbook, by selecting all cells and pasting values / format only, Your email address will not be published. So the data was in the source table, but not in the pivot table. To sort pivot table data in this way, right-click a cell in […] Bottom line: Learn why the pivot table date group feature is disabled, grayed out, or does not work, and a few quick tips for finding the problem. Another reason why the Sort and Filter icon is grayed out is because a part of your data is within a table and the other part is not. Sort a Pivot Table Field Left to Right . Excel displays the Pivot Table Wizard. Also, I cannot move the Pivot Table from the new Worksheet it is created in, to my existing Worksheet. Case 1: Pivot Table report based on an Excel Table. I have verified that multiple worksheets are not selected and that the worksheet is not protected. The Sort and Filter icon will now become active. Now we would like to create a Pivot Table report to see how the number of visitors is spread through the months. This is excel 2003 on windows xp-pro with sp2. As always, we can hover over the sort icon to see the currently applied sort options. The only way to tell for certain if a cell is contained within a Table is to click on it and look at the Ribbon. Another reason why the Sort and Filter icon is grayed out is because a part of your data is within a table and the other part is not. The Pivot Table will show the number of visitors by months. Required fields are marked *. the data according to the date. Under the Horizontal Axis Labels section (on the right) the Edit button is greyed out. The Sort and Filter icon will now become active. However, when the selected cell is part of a Pivot Table, the button is greyed out. When I select the 'INSERT' button the 'pivot table' is greyed and I cannot create a pivot table. Please see if your data is being pulled from an external source. The Filter button is greyed out. Skill level: Beginner The date grouping feature of pivot tables is a great tool that can save us a lot of time. Then, she refreshed the pivot table again, and still no luck. The Pivot Table … I am showing the %row total of certain categories per week, but also want to add the total count of all categories per week. This would cause the sort and filter to be disabled. This site uses Akismet to reduce spam. Hi, I have a simple pivot table: source data ID name date 1 name1 12.1.2013 2 name2 14.1.2013 3 name3 13.1.2013 My Pivot table is only meant for sorting (filetring etc.) In Step 1 of 3 of the Pivot Table Wizard, click Next. Let’s remove Sales, and add City as a column label. A Sheet can be unprotected by going to Review Tab and then clicking on Unprotect Sheet. For Excel … But as soon as I created the MONTHNUM column in my Data Model, and used the sort MONTH by MONTHNUM, it worked like magic. Drop the data into Excel into a table. Prior to Excel 2013, this capability was not built-in to the PivotTable feature. If all buttons are greyed out, it certainly looks like the workbook is shared or the sheet protected. You will see the total sale amount of each month is added to the Grand Total row of the pivot table.. 2. Right click on the x axis. Close. The most common reason why the Sort and Filter icon is grayed out in Excel is because multiple sheets are selected. To sort a pivot table by value, just select a value in the column, and sort as you would any Excel Table. You can follow the question or vote as helpful, but you cannot reply to this thread. In this case, the Sort and Filter icon will be grayed out and Excel will not allow you to sort the data. solved. Sort and Filter; Turn Repeating Item Labels On and Off. Lets say you have a list of customers and account numbers and you want to sort them from Largest to smallest by Turnover. If an array is passed, it is being used as the same manner as column values. Usually, it's easy to sort an Excel pivot table – just click the drop down arrow in a pivot table heading, and select one of the sort options. Next, I asked my friend to confirm that the pivot table was connected to the correct table – there were a couple of other tables in the workbook. None of these reasons apply. To ensure that you have only one active sheet in order to enable Soft and Filter icon, right click on the sheets and click on Ungroup Sheets. If you have multiple row fields, it is just as easy to sort using the invisible drop-down menus that appear when you hover over a field in the top of the PivotTable Fields list. Case 1: Pivot Table report based on an Excel Table. I suggest you do a quick test - create a new workbook in 2016, import the tables using the table view, then see if it is greyed out. I have looked online to try and find a solution, however none of them are applicable to me. Notify me of follow-up comments by email. To sort click on the shaded heading for ,say, customer. Usually you sort a pivot table by the values in a column, such as the Grand Total column. So what do ... you can filter, slice, and sort the Pivot Table however you want and the hyperlink will remain. How do I reactivate the icon? When I select the 'INSERT' button the 'pivot table' is greyed and I cannot create a pivot table. Solved: Pardon, as I am still a novice with Spark. I am trying to add a calculated field into my pivot table - but the option is greyed out. Mike Shanahan In this case, the Sort and Filter icon will be grayed out and Excel will not allow you to sort the data. Matt Allington is Self Service BI Consultant, Trainer and Author of the Book "Supercharge Power BI". Sorting a numeric field in my Pivot Table is greyed out. If you need to sort total sale amounts of three months in the pivot table horizontally, please do as follows: 1.Please follow Step 1- 3 of above method to create the pivot table. Question: I am trying to sort a column alphabetically but the Excel Sort and Filter icon is grayed out. I have been doing this monthly for several years and this month I am unable to create the pivot table and I need help. When I create a pivot table off this with the Letter in the row fields and number in the column and data fields it sorts the pivot table Letter column. Free Excel Masterclass. That did the trick. We can do the same thing with Orders. If you try to pivot off this data, the calculated field will still be grayed out. solved. The Sort and Filter icon will now become active. Thanks. Pivot tables have to be sorted within the table. on the left hand side and Customer Turnover is in the data area. Make sure that the BasicCalendarUS table is open in the Power Pivot window. Solved: Pardon, as I am still a novice with Spark. Excel offers a number of different variations of the line graph. In the screen shot below, The category names are in the left column, and the products for each category are listed below the headings. BUT, if you make a dynamic range on the table and create a new pivot table that references the dynamic range of the table instead of the table itself, the calculated field will not be grayed out. I was given a spreadsheet today that I would like to add filters to and probably sort. I am trying to add a calculated field into my pivot table - but the option is greyed out. Bottom line: Learn why the pivot table date group feature is disabled, grayed out, or does not work, and a few quick tips for finding the problem. Consider the pivot table and pivot … it is not available. Your email address will not be published. I am running Excel 2011 for Mac. Use the keyboard shortcut “Alt, D, P”. Thanks for your feedback, it helps us improve the site. By sorting, you can highlight the highest or lowest values, by moving them to the top of the pivot table. We can do the same thing with Orders. There are no "values". For now, I can only see dates by month and not days. Hi, I have a simple pivot table: source data ID name date 1 name1 12.1.2013 2 name2 14.1.2013 3 name3 13.1.2013 My Pivot table is only meant for sorting (filetring etc.) custom subtotal in pivot table greyed out I am trying to work out a 13 week average for my work, however when i go to field settings, custom subtotals is greyed out. Under the Legend Entries section (on the left) the Add, Edit, Remove, Move Up, and Move Down buttons are all greyed out. The sort issue is likely happening because you're data is part of a Table. When you select an entire column, you're actually selecting the table and all of the cells unrelated to that table. Select any cell within a table and go to Insert/Pivot Table. This thread is locked. Because there is a ton of equipment, I want to filter the table by a separate column of "Activity" numbers. 2. Posted by 9 months ago. I'm simply looking to sort the values from highest to lowest, column B. I can only sort the "Row Labels" field in alphabetical order. It is an HP laptop, but the same occurs on my desktop, p3 w/w2k-pro, with excel 2002. Explore the various keyboard shortcuts & tips to make you more efficient in Excel. Shortcuts & Tips. Customer and account are in the row area i.e. Let’s remove Sales, and add City as a column label. Pivot Table Sorting Problems In some cases, the pivot table … Continue reading "Excel Pivot Table Sorting Problems" How to do dynamic named ranges. Any ideas what I'm doing wrong? How to do dynamic named ranges. Once you have a hierarchy in your pivot table, you can use the Drill Down and Drill Up buttons that are perpetually grayed out in the ribbon. You can create a new Pivot Table that doesn't share the Pivot Cache with a previously existing Pivot Table using the Pivot Table Wizard and following these 8 simple steps: Select a cell within the source data. Strange. Did I not install an option? 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